Use this checklist to turn vague claims into comparable answers: product scope, inclusions, exclusions, approvals and market responsibilities.
Project fit
- Which product format and first-order quantity does this quotation cover?
- Which sales market is the supplier responding to?
- Which work is based on an existing route and which work is new for this project?
- What information is missing before the supplier can give a final quotation?
Product and packaging
- What fragrance route is proposed: existing base, adjustment or development discussion?
- Which bottle, cap, pump, label and carton are included?
- Which components are stock, decorated or custom?
- What separate minimums apply to liquid, components, decoration, carton and assembly?
Samples and approvals
- What does the current sample represent?
- Which sample must be approved before components or production begin?
- How should feedback be recorded and who approves the final version?
- What changes require another sample or artwork approval?
Documents and intended market
- Which product information or documents can the supplier discuss for the intended market?
- Which claims need support before they are used on packaging or marketing?
- Which submissions, notifications or approvals remain with the brand owner?
- What must be confirmed when the final formula or packaging changes?
Quote, timing and next steps
- What does the quoted unit price include and exclude?
- Which decisions can change the price, minimum or lead time?
- What begins only after a deposit, artwork approval or sample approval?
- Who is the project contact for questions during sampling and production?
Best practice: save supplier replies beside the
same checklist. It gives you a clear comparison record without
requiring a complex sourcing system.